Sample Bloodmobile Blood Drive Timeline

Timeline Ideas

 

A few months before:

• Approve the idea of a Bloodmobile blood drive with your organization
• Secure the Bloodmobile date with Community Blood Bank

 

One month before:

• Receive information from Community Blood Bank
• Advertise in your newsletter and other media outlets at your organization
• Determine who will be the coordinator to follow the organization of the blood drive
• Determine who will be at the organization the day of the blood drive
• Create the registration information

 

2-3 weeks before:

• Advertise in the church bulletins
• Take the registration information to meetings, gatherings, etc. to personally ask people to sign up
• Determine where the bloodmobile will park the day of the event (bloodmobile will take up approximately 6-8 parking spaces)

 

1 Week before:

• Take the registration information to tother departments and gatherings and ask them personally to sign up

 

2-3 days before:

• Email staff to ask them to sign up
• Call or email people who have signed up and remind them of what time they are signed up for

 

Day of blood drive:

• The Bloodmobile usually arrives at the organization 45-60 minutes before the scheduled event - the staff will need a small table close to an electric outlet within the building to register donors.
• Have Department Leaders or Organizations Leaders announce that you will be taking walk-ins through email
• Have the Leader donate first
• Email throughout the day about the blood drive as a reminder telling people "we need more people to donate, no waiting" etc

 

Important points to remember:

• Having a team work on this may be helpful (community focus group, new leaders group, book club)
• Fill in the early morning slots on the registration form first
• You will need to have an open mind when asking people to give - they may have been rejected in the past but are able to give now